Pitney Bowes Digital Mail - Fact Sheet

Power up your mail and streamline Communications Management

In today’s business world, customers expect an immediate response to their communications. Reducing costs is more important than ever. An increasing number of employees work remotely or are mobile between locations, and environmental stewardship continues to be a priority. Next generation Digital Mail* from Pitney Bowes Management Services (PBMS) helps address these business-critical issues by giving your employees online visibility and access to incoming mail and documents.

This powerful tool enables your priority documents to enter workflows faster, speeding delivery and employee response. Whether you need to process claims, manage accounts receivable or handle other time-sensitive communications, the cutting-edge Digital Mail hosted solution provides instant access to incoming and
internal mail documents from the desktop. It also helps employees work efficiently from remote offices, while on the road, and across multiple locations.

Now, accessing critical documents is as easy as clicking on a link. PBMS scans, captures, and digitises priority documents that are delivered through the mail, and sends them to the right employees or departments via email notices that contain a link to the document. Recipients can save, print, forward, and add notes to their digital documents, and easily find and retrieve them using any of the numerous index fields available from the hosted solution.

Next generation Digital Mail from Pitney Bowes improves your mail and document flow, reduces costs and enhances your business processes.

• Convert incoming and internal mail into digital documents
• Speed delivery, response and entry into workflows
• Prioritise important documents for immediate response
• Reduce the cost and labour incurred with delivery and carrier services
• Promote environmental sustainability by reducing the need for mail and inter-company pouch transportation and by shredding and recycling all non-critical mail
• Offer a hosted solution for rapid deployment and ease of implementation
• Provide instant desktop access, retrieval and storage – anytime, anywhere
• Deliver documents to remote and mobile employees
• Provide easy-to-use features such as indexing, folder management, key word searchability, email notification, and auto-forwarding
• Integrate easily with your existing email systemand with Enterprise Content Management (ECM) solutions for long term storage of electronic documents
• Eliminate the need to manually open, file and store hard-copy documents, or spend time searching for misplaced mail
• Provide back-up support for enhanced security, tracking and monitoring dramatically improving compliance and visibility.

To find out how a next generation Digital Mail solution can leverage the power of mail, talk to the communications management experts at Pitney Bowes today.

Pitney Bowes Management Services provides leading-edge communications management expertise for companies across a wide range of industries, helping our clients evolve at speed to meet customer demands. We can help you embrace emerging mobile and digital technologies alongside traditional paper-based channels – joining up incoming and outbound communications and integrating them with your core business systems to deliver speed, accuracy and real cost-efficiency. Our range of scalable managed services will securely integrate in a multi-vendor environment to enrich and advance how you handle communications across your business, enhancing productivity and driving up revenues. Perhaps that’s why we have over 2 million clients in 100 countries and already handle nearly
10 billion communications for clients every week.

© 2011 Pitney Bowes Ltd. All rights reserved. Pitney Bowes is a $6.3 billion global technology leader whose products, services and solutions deliver value within the mailstream and beyond. Founded in 1920, our company’s 35,000 employees deliver technology, service and innovation to more than two million customers worldwide.
For more information about Pitney Bowes, its products, services and solutions, visit www.pbms.co.uk

Pitney Bowes certifies that the product name complies with the requirements of the Low Voltage Directive 73/23/EEC and the EMC Directive 89/336/EEC.